Below is a listing of policies utilized by the University of Mary Office of Financial Aid. For questions or additional information, please contact the Office of Financial Aid at 701-355-8142 or [email protected].
FINANCIAL AID POLICIES AND CONSUMER INFORMATION
Budget adjustments increase the cost of attendance used to determine a student’s financial aid offer. Students with the following expenses may qualify for a budget adjustment, also known as a cost of attendance adjustment. To request a budget adjustment, students must contact the University of Mary Office of Financial Aid and provide documentation required to support the budget adjustment.
Students with childcare expenses must provide a written statement from the childcare provider detailing the time period and cost for childcare.
A one-time computer allowance may be granted if a computer is required for the major, minor, or applicable course work. Documentation such as receipt or purchase estimate is required.
Students with disability and/or medical expenses not paid by insurance must submit documentation to support the expenses.
Students who travel more than 40 miles round-trip daily may have travel expenses factored into the budget using North Dakota's mileage rate.
Adjustments for other expenses (food, housing, equipment, clothing, etc.) will be considered as appropriate for a student's education and/or living expenses.
Return of Title IV Funds
When a student receiving Title IV federal financial aid withdraws from the University of Mary during the enrollment period, the amount of the Title IV funds (not including Federal Work Study) that the student earned during the enrollment period is calculated as of the student's withdrawal date.
University of Mary Office of Financial Aid Return of Title IV Funds Policy.
- What is a Return of Title IV Funds (R2T4)?
Title IV federal financial aid funds awarded under the assumption a student will attend school for the entire period in which the assistance was offered. When a student withdraws from all courses for any reason, he or she may no longer be eligible for the full amount of Title IV federal financial aid funds that he or she was originally scheduled to receive.
The return of funds is based upon the premise that students earn their financial aid in proportion to the amount of time in which they are enrolled. A pro-rated schedule is used to determine the amount of federal financial aid funds a student will have earned at the time of the withdrawal. Thus, a student who withdraws in the second week of classes has earned less of his or her financial aid than a student who withdraws in the seventh week. Once more than 60% of the semester is completed, a student is considered to have earned all their federal financial aid and will not be required to return any funds.
- When is a Return of Title IV Funds (R2T4) required?
If a student’s enrollment status changes for an entire term, (i.e. official, unofficial, and administrative withdrawals) the school must recalculate the student’s awards to determine the amount of aid he or she will have earned based on the date of withdrawal.
If a student does not begin attendance in all of his or her courses, the school must recalculate the student’s aid offer based on the lower enrollment status. For instance, an undergraduate student registers full-time (15 credits), but only begins attendance in three classes (9 credits); in this case the student’s financial aid offer must be recalculated based on the lower enrollment status (9 credits).
- Timeline for Return of Funds
The Office of Financial Aid must determine the amount of aid that was earned and how much was unearned; the unearned aid is returned to the U.S. Department of Education on your behalf. The University of Mary Office of Financial Aid is required to recalculate Title IV Funds within 30 days from the date of withdrawal. If funds need to be returned, University of Mary is required to return funds within 45 days from the date of withdrawal.
Any return of funds may result in a balance due. This is posted as a charge to your University of Mary student account and must be repaid immediately.
- How is the return calculation done?
The University of Mary Office of Financial Aid must first determine the number of calendar days in the semester, as well as the number of calendar days a student attended class. The percentage of earned Title IV Aid is calculated based upon the number of days a student attended class, compared to the number of calendar days in the semester.
Institutional charges are calculated, and the amount of aid that must be returned to each Title IV Program is determined. Funds are then returned to the programs according to regulatory requirements. A student’s financial aid offer is adjusted as needed, which may result in charges due.
- What if you do not receive all the funds you earned prior to withdrawal?
If you did not receive all the federal funds you earned prior to your date of withdrawal, you may be due a post-withdrawal disbursement. If your post-withdrawal disbursement includes loan funds, University of Mary must get permission before it can disburse them by requesting response to a post-withdrawal notification. You may choose to decline some or all the loan funds so that you do not incur any additional debt. University of Mary may automatically use all or a portion of your post-withdrawal disbursement grant funds for tuition, fees, and bookstore charges (as contracted with the school). University of Mary needs your permission to use the post-withdrawal grant disbursement for all other school charges.
- When is a Return of Title IV funds (R2T4) not required?
If you withdraw from one or more courses during a semester, but remain enrolled in other classes, a Return of Title IV Funds calculation is not required. Withdrawing from one or more courses can however affect your Satisfactory Academic Progress and, in turn, your financial aid eligibility for future semesters.
- What is the different between an official and unofficial withdrawal?
An official withdrawal occurs when a student notified University of Mary of their intent to withdraw either through by completing an Add/Drop/Withdrawal form or through completion of the exit survey.
An unofficial withdrawal occurs when a student fails to earn one passing grade in a semester. Without proof of academically related activity, a student is assumed to have ceased attendance.
- What is academically related activity?
Some examples of academically related activity may include, but are not limited to
- class attendance;
- turning in an assignment;
- taking an exam, tutorial or computer assisted instruction;
- participating in an online discussion; or
- initiating contact with a faculty member regarding course material.
Living in campus housing, participating in the University’s meal plan, logging into an online course without any other evidence of participation, and academic counseling or advising do not constitute examples of academically related activity.
Satisfactory Academic Progress
The U.S. Department of Education requires schools to define and monitor satisfactory academic progress for all federal financial aid applicants. Satisfactory academic progress is the measurement of a student's performance toward their degree program. For additional information, please refer to the Office of Financial Aid Satisfactory Progress Policy.
Students who have been suspended from financial aid may appeal their suspension by completing the Financial Aid Satisfactory Academic Appeals Form. Appeal forms should be returned to the Office of Financial Aid within 30 days of suspension notification. Late appeals will be reviewed on a case-by-case basis.
Tuition Refund/Withdrawal Policy
Students who intend to temporarily stop out or permanently withdraw from the University of Mary must contact their adviser or the Student Success Center to receive instructions on completing the university’s Exit Survey. Failure to complete the Exit Survey may have both academic and financial consequences making completion of it an essential step prior to withdrawing from the university.
A student's withdrawal date is the date indicated on the student’s Exit Survey or the Add/Drop/Withdrawal provided to the Office of Registrar.
Students who withdraw, drop out, or are expelled from the university within the add period receive 100% refund of tuition and course related fees. Students who withdraw, drop out, or are expelled from the university after the add period for the enrollment period for which they are assessed, may be entitled to a refund of tuition and fees and institutional charges calculated through sixty percent of the refund period. The refund shall be determined by computing the percentage of an enrollment period remaining after the date of withdrawal times the tuition and fees originally assessed to the student. Students with a room contract or food service contract will receive a refund based on the unused portion of the fee at the time of withdrawal up to the 60% point of the period. The balance of flex plan dollars will be refunded at 100%.
Please review the Return of Title IV Funds Policy for information on how withdrawal impacts receipt of federal financial aid.
The U.S. Department of Education selects approximately one in three students for verification of the information provided on a student's Free Application for Federal Student Aid (FAFSA). In limited situations, the University of Mary Office of Financial Aid may also select students for verification of FAFSA information.
The Office of Financial Aid will send a letter and verification worksheet(s) to all University of Mary student’s selected for verification. To continue financial aid processing, students must promptly complete and return all worksheets and required documentation. Incomplete verification worksheets will be returned to the student for completion. All completed verification worksheets and required documentation should be returned to the Office of Financial Aid. Financial aid eligibility cannot be determined until the verification process has been completed. Note, worksheets or required documentation will not be accepted via email.
Once all worksheets and documentation has been received, the information provided will be compared to data elements on the student’s FAFSA application. If the information on the FAFSA matches the documentation provided, no change to the FAFSA is required and the Office of Financial Aid will award financial aid based on the original FAFSA results.
If the verification process results in corrections to any data elements on the FAFSA, the Office of Financial Aid will submit those changes electronically to the Department of Education. Both the student and the Office of Financial Aid will be notified of the reprocessed FAFSA results. Financial aid will be awarded based on the results of the reprocessed FAFSA application.
Verification completed after federal financial aid has been awarded or disbursed may result in adjustments to the awarded or disbursed aid. The Office of Financial Aid will notify the student of the aid adjustment with a revised offer notification. Additional aid may be offered if the revised calculated Estimated Family Contribution is less than the EFC from the original FAFSA application. If the revised EFC is greater than the original EFC, the student may have a reduction in federal financial aid. In such cases, a student may have received aid disbursements greater than their revised financial aid offer. Any federal financial aid disbursed that the student is no longer eligible to receive will be returned to the appropriate federal aid program which may result in a balance due.
Cases of verification fraud may be referred to the Department of Education.
A student whose FAFSA application has been selected for verification must submit all required documentation by specific deadlines according to the type of subsidized federal aid received and his of her period of enrollment.
Deadlines for subsidized federal aid programs, excluding the Federal Pell Grant Program:
- For enrollment in the fall 2020 semester, documentation must be submitted by November 2, 2020.
- For enrollment in the spring 2021 semester, documentation must be submitted by March 1, 2021.
- For enrollment in the summer 2021 semester, documentation must be submitted by July 1, 2021.
For a Pell grant eligible applicant, verification must be complete by the deadline published in the Federal Register or 120 days after the last day of the student’s enrollment, whichever is earlier. Additional information on verification deadlines can be found in the University of Mary Office of Financial Aid Verification Policy.
Ways to return verification worksheets and/or documentation:
- MAIL: University of Mary, Office of Financial Aid, 7500 University Drive, Bismarck, ND 58504
- FAX: 701-355-6663
- Secure File Upload
Penalties for Drug Law Violation
Students convicted of violating federal or state drug laws for offenses that occurred while they were receiving Title IV Federal Financial Aid may be ineligible to receive federal financial aid. Students must complete the FAFSA Student Aid Eligibility Worksheet to determine if they qualify for Title IV Federal Financial Aid.
View policy here.
Entrance and Exit Counseling for Federal Student Loan Borrowers
Loan Entrance Counseling ensures students understand their right and responsibility before receiving a federal student loan. All first-time federal student loan borrowers must complete entrance counseling before their loan funds can be disbursed. Loan entrance counseling can be completed online at studentloans.gov.
Loan exit counseling provides student borrowers with important information on loan repayment and managing student loan debt. Upon graduating or dropping below half-time enrollment status, students with federal student loans must complete exit counseling.
Exit counseling sessions are offered for federal direct subsidized and unsubsidized loans and graduate PLUS and federal nursing loans. Student borrowers will need to complete exit counseling that covers the type of loan borrowed.
Exit counseling for federal direct loans can be completed online at studentloans.gov. Students with federal nursing loans will be contact the University of Mary Office of Financial Aid with information on how to complete exit counseling.
Federal student loan borrowers should be aware of the following:
- Students withdrawing from the University of Mary are required to complete the University’s Exit Survey to initiate the withdrawal procedure.
- Students who have a dispute or problem with a federal student loan may contact the U.S. Department of Education Office of the Ombudsman (insert link) for assistance.
- Students can access loan information on the National Student Loan Data System (NSLDS). To log in, student borrowers use the FSA username and password used to complete their FASFA application and sign their master promissory note (MPN).
Questions regarding entrance and exit counseling should be directed to the University of Mary Office of Financial Aid.
National Student Loan Data System (NSLDS)
All federal student loans obtained by a student or parent are reported to and tracked on the National Student Loan Data System (NSLDS). NSLDS loan records are accessible to all authorized NSLDS users, including schools, student loan guaranty agencies, lenders, federal agencies, and other authorized users.
Private education loan information is not reported to NSLDS.
Student and parent loan borrowers may view their federal loan information at NSLDS. Borrowers can access the system using their Federal Student Aid username and password. Students may also access federal grant information on NSLDS.