POSITION TITLE: VICE PRESIDENT FOR FINANCIAL AFFAIRS
DEPARTMENT: FINANCIAL AFFAIRS
DIVISION: EXECUTIVE VICE PRESIDENT
Summary of Position: Vice President for Financial Affairs is a Presidentís Council officer and is responsible to the Executive Vice President. As chief financial officer, the Vice President for Financial Affairs promotes and upholds the fiscal integrity of the university and is responsible for facilitating and maintaining the business operations of the university. Vice President for Financial Affairs ensures alignment of financial and administrative practices and resources with university objectives, and establishes systems to ensure compliance with the university's initiatives and priorities.
Supervision is exercised over a substantial number of administrative and subordinate personnel. The following departments and/or contractors report to the Vice President for Financial Affairs: accounting, business office, food services, bookstore, mailroom, facilities management (custodial, grounds, maintenance), facility planning, and print shop.
When dealing with certain auxiliary services or contractors, the Vice President for Financial Affairs has shared responsibility with all President Council members and others appropriate to the concern.
Position Relationship: The Vice President for Financial Affairs reports directly to the Executive
Vice President and serves as a member of the President's Council and is considered an executive officer. The Vice President for Financial Affairs plays a key role in institutional planning and in advancing and monitoring the financial viability of the university in accord with mission.
Essential Duties and Responsibilities:
• Upholds and promotes the Christian, Catholic, Benedictine mission of the University of Mary, especially as the mission manifests itself in the area of financial affairs.
• Promotes the ongoing implementation of Ex Corde Ecclesiae.
• Builds a culture of ready and earnest hospitality in Financial Affairs and throughout the university, in accord with Saint Benedictís admonition that all be received as Christ.
• Participates as a member of the President's Council and provides strategic guidance in matters concerning the university's resources. Assists with developing and achieving university wide goals and policies, mission, vision and values, and serves in a senior policy-making capacity.
• Provides leadership, strategic direction, and operational guidance for the financial affairs of the university, including fiscal planning, revenue projections, budgetary development and approval, spending processes, balance sheet and cash flow management, inventory, investments, and audit compliance.
• Prepares or oversees the preparation of all financial reports, budgets, and budget requests required by the President, Executive Vice President, Board of Trustees and regulatory entities. Advises the President and Board of Trustees on matters related to the budget, finances and other physical resources, and required modifications to the budget throughout the year.
• Prepares funding/budgetary models and conduct appropriate analysis to efficiently and effectively manage university resources for short term and long term financial sustainability.
• Oversees, with Board of Trustees, direction of all investment activities for the universityís endowment, trusts, annuities, and operating funds. Ensures compliance and proper distributions of earnings and directed principal.
• Responsible for treasury management and establishment and maintenance of institutional relationships with outside financial entities.
• Monitors and reports on all expenditures of the university in accordance with the approved budget.
• Directs and leads all work related to the university business office, physical plant, and infrastructure needs of the campus. Oversees the development and implementation of goals, objectives, policies, and priorities for each assigned service area.
• Responsible for leveraging, updating, and the overall use of Information Technology.
• Responsible for risk management and proper insuring of the university and its operations.
• Responsible for debt issuance and debt-servicing.
• Provides budgetary oversight of the Institutional Aid policy.
• Performs property management; maintenance of buildings and grounds; operation of central utilities; construction and alteration of buildings when duly authorized by the Executive Vice President; other administrative works as assigned by the President or the Executive Vice President. The Vice President for Financial Affairs shall prepare, approve and sign all or any contracts related to these activities.
• The Vice President for Financial Affairs is authorized on behalf of the University of Mary to perform the following acts:
(i) Execute and deliver operational contracts.
(ii) Execute and deliver any and all written agreements and contracts to which the University of Mary may become a party, including but not limited to leases of real property owned by the University of Mary and contracts, deeds, and other instruments for or in connection with the sale or conveyance of real property owned by the University of Mary, provided that such acts are authorized by the President and/or Board of Trustees of the University of Mary.
(iii) Affix the signature and University of Mary seal to any of the instruments or papers mentioned in (i), the execution of which is duly authorized.
• Protects and preserves the university's assets.
• Produces timely and accurate financial statements and disclosures in accordance with GAAP and other regulatory guidelines.
• Consults appropriate legal counsel on interpretation and relevance of the local, state, regional and national agencies and organizations regarding matters related to the position's oversight responsibilities.
• Oversees campus master planning.
• Ensures that subordinate staff maintains all university buildings, grounds, and equipment in a safe, attractive, and efficient condition. Assures the availability of adequate power and utilities as needed as well as the establishment of back-up procedures for emergency situations.
• Ensures that campus services and business are operated in an efficient, customer service oriented manner;
• Maintains effective working relationships with other departments, agencies, and the public.
• Responds to and resolves difficult and sensitive employee, student, and public inquiries and complaints.
• Pursues and maintains a positive, helpful, constructive attitude and work relationship with the President, Executive Vice President, Vice Presidents, university staff, students, the community, and public officials.
• Consults appropriate legal counsel on interpretation and relevance of the local, state, regional and national agencies and organizations regarding matters related to the positionís oversight responsibilities.
• Attends Commencement and all scheduled meetings of the Board of Trustees, Executive Committee of the Board of Trustees, Corporate Faculty, and Presidentís Council.
• Prepares reports and makes public presentations to the Board of Trustees.
• Serves on the Investment and Finance Committee of the Board of Trustees
• Chairs the following institutional committees:
o Budget Committee
o Facilities and Space Committee
• Serves on the following institutional committees:
o University Assessment Committee
o Organizational Structure Committee
• Performs other job related duties as assigned by the President or Executive Vice President.
Terms of the Appointment: This is a full time, 12-month, position. Salary is negotiable and is dependent upon qualifications and experience. Other specific conditions will be negotiated and included in the appointment etter. This position holder serves at the pleasure of the university.
Desired Minimum Qualifications, Education and Experience:
• Embody the qualities of integrity, competence, compassion and faith essential to an institution committed to its Catholic identity and the Benedictine legacy and charism of its founders and sponsors, the Benedictine Sisters of Annunciation Monastery.
• Possess a reputation as a respected and respectful leader who is an advocate for the joy and beauty of higher learning.
• A master's degree in business administration, public administration, accounting, finance or other appropriate discipline from an accredited institution is required; master's degree with CPA credential preferred.
At least 10 years of directly related experience in progressively responsible financial/administrative management positions in education or a related field (including non-profit and governmental), preferably in institutions with a complex multi-unit or multi-site organization.
• Experience at senior management level, experience with construction and policy planning, and thorough working knowledge of financial management and business practices.
• Must be bondable.
• Experience with integrating financial and strategic planning.
• Demonstrated experience applying sound fiscal management principles and practices in a complex organization; demonstrated ability to provide leadership in budget development.
• The ideal candidate will have a strong financial management background (including financial planning, budgeting, investing and cash flow management) and a demonstrated track record of leveraging financial systems to improve business processes and first pass yield.
• Demonstrated ability in a broad array of financial areas.
• Commitment to innovative use of technology.
• Demonstrated knowledge of computerized administrative hardware and software systems and networks; supervision experience in the area of administration information technology highly desirable.
• Technical ability to leverage common desktop programs and an enterprise-wide financial system.
• Interpersonal and communication skills to interact effectively with and present to various constituencies, and to communicate complex financial, facility, safety and business services topics.
• Excellent managerial skills and interpersonal skills are required.
• Ability to communicate clearly, effectively, and collegially with the many constituencies whose contributions are required for the success of the university.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Reflect, articulate, and promote the mission, vision, and identity of the university, both internally and externally.
• Ability to integrate academic and administrative affairs.
• Sound judgment, integrity, and resourcefulness.
• Ability to handle multiple tasks simultaneously.
• Ability to effectively supervise personnel and complete all associated personnel actions in a timely and accurate manner.
• Ability to work under pressure in a busy office with frequent interruptions and changing priorities.
• Ability to meet deadlines with minimal or no direction.
• Ability to identify and analyze a variety of issues and problems, making recommendations and/or taking action to resolve them.
• Significant successful leadership, management, and financial experience in a senior administrative capacity, preferably in higher education or in a state government system
This position description is a general description of the essential job functions. It is not intended to describe all duties someone in this position may perform.