Summary of Position: The Facilities Project and Planning Manager (FPPM) is responsible for planning and managing capital improvements, including new construction, maintenance, custodial, and grounds projects. The FPPM will assist in the development and implementation of programs and policies related to capital repairs including the renewal of campus buildings, equipment, and grounds on the main campus or other University properties or locations.
Position Relationship: Under the direction of the Director of Physical Plant
Essential Duties and Responsibilities:
• Demonstrates a willingness to support the Christian, Catholic, Benedictine mission of the University of Mary.
• Supports planning by participating in the University master planning process and/or individual project planning processes.
• Assists in maintaining and updating university design and construction standards.
• Works with registrar to efficiently manage academic space utilization.
• Coordinates Capital Improvement Projects - Works with the Director of the Physical Plant to manage multiple capital improvement projects from inception to successful close-out and transition to active use.
o Develop project scope, plan, and design, coordinating with internal constituents, architects, engineers, builders and other team members.
o Develop and manage project budgets, assist in setting the final project budgets, maintain up-to-date project budgets vs. actuals, recommend alternatives within budgetary constraints.
o Manage the procurement process, including preparing bid documents, approving drawings and schedules, reviewing change order requests, reviewing consultants and contractors work; reviewing and approval of invoices for compliance with project scope and specifications.
o Ensures furniture, fixtures and equipment are ordered, received and installed to meet project objectives.
o Maintain accurate project files and project schedules, files of data, project manuals, warranty documents, contract documents and drawings.
o Manage project communication by developing reports, memoranda, letters and other documents regarding project status for both internal and external distribution; prepares and makes presentations as needed.
o Provide oversight to ensure operational cost management, compliance with project timelines and requirements, and maintenance of performance and quality standards. Resolves issues as they arise.
o Conduct project close out activities, including project debriefing reviews and coordinating the training of maintenance staff related to newly completed projects.
• Supports Campus Events - Participates in planning, organizing and scheduling events and responsible for achieving successful outcomes.
• Fleet management - Coordinate maintenance and repair of fleet vehicles and equipment. Conduct annual inventory.
• Stand-in for the Director of the Physical Plant as needed
Desired Qualifications, Education and Experience:
• Must have a Bachelor's degree in Architecture, Interior Design, Engineering, Construction Project Management or related field.
• Possess two years’ experience in project management or transferable problem solving skills.
• Experience in managing safety, health or industrial hygiene programs for either public or private institutions is preferred.
• Experience and knowledge of space programming and management.
• Experience in policy development and interpretation.
• Experience with and understanding of life-cycle cost assessment and "total cost of ownership."
• Experience with capital construction project management principles, processes, systems and techniques.
• Experience working at an institute of higher education and/or large complex organizations.
Skills essential for this position are:
• Demonstrate ethical behavior.
• Strong interpersonal and communication skills, and the ability to work effectively with a wide range of constituencies, including co-workers, students and guests, in a diverse community.
• Aptitude in methods and techniques of community involvement, decision-making processes, and facilitation. Skill in public relations and handling complaints.
• Maintain a familiarity with current professional issues through a process of ongoing personal development.
• Knowledge and experience of required safety measures for the work environment, including campus safety procedures, fire/life safety procedures and building code.
• Applicable laws, rules, regulations, codes and/or statutes related to environmental/hazardous waste, waste management, and recycling policies and regulations.
• Inventory management principles and practices.
• Computer proficiency in Microsoft programs.
• Capital construction project management principles, processes, systems and techniques.
List the physical demands specific to this position.
The office is located in the Physical Plant Office. Normal working hours are 8 - 4:30, but will vary depending on ongoing projects
This position description is a general description of the essential job functions. It is not intended to describe all duties someone in this position may perform. All employees of the University of Mary are expected to perform tasks as assigned by management, regardless of job title or routine job duties.
Qualified candidates are requested to submit their letter of application, resume and references to: Sheyna Stroh, Director of Human Resources, University of Mary, 7500 University Drive, Bismarck, ND 58504; or email to: firstname.lastname@example.org.