Summary of Position: Responsible to support the Vice President Financial Affairs (VPFA) in the administration of the Business Office function in the development of policies and procedures essential to the smooth and efficient management of the Financial Affairs business office.
Position Relationship: The Vice President for Financial Affairs (VPFA) supervises this position.
Essential Duties and Responsibilities:
• Demonstrates a willingness to support the Christian, Catholic, Benedictine mission of the University of Mary.
• Represents the Financial Affairs (FA) office with a high standard of professionalism. Maintains absolute confidentiality and discretion in all matters related to the FA office and associated areas of responsibility.
• Coordinate and leads efforts to interview, research, draft for approval position description, policies and procedures for each function within the Financial Affairs function.
• Manages multiple and rapidly changing requirements in support of business office priorities.
• In conjunction with the VPFA, manages the master action plan listing and assures successful completion within identified timelines.
• Reviews, proofreads and edits communications as requested that are sent from the Business Office.
• Researches, assembles and summarizes information from a variety of sources for special projects and reports.
• Develops and maintains policies and procedures books for all departments under VPFA. May write or update policies and procedures in coordination with subject matter experts and VPFA. Maintains department organization chart.
• Prepares, develops and drafts correspondence, reports, agreements, presentations, meeting summaries, forms and other documents as requested using word processing software; proof reads and checks typed and other materials for accuracy, completeness and compliance with standards, policies and procedures; ensures materials, reports, and documents for signature are accurate and complete; sends and receives faxes.
• Prepares travel and training requests; coordinates making travel and other arrangements for conferences and business trips; compiles expense reports.
• Attends to a variety of office administrative details such as: Developing electronic and paper filing structure; establishing, organizing and maintaining confidential, subject, and tickler files; ordering supplies.
• Performs special project assignments as directed.
Skills essential for this position are:
• Maintain highly sensitive and confidential information. Use a high degree of tact, discretion and diplomacy in dealing with sensitive situations and individuals.
• Takes accurate notes and timely provides follow-up correspondence.
• Analyze difficult and sensitive problems and situations, evaluate alternatives and make sound, appropriate recommendations.
• Highly organized, able to set priorities and exercise sound independent judgment within areas of responsibility.
• Understand, interpret, explain and apply rules and policies applicable to areas of responsibility.
• Organize research and maintain office filing systems and document management databases.
• Make a wide variety of logistical arrangements independently or from brief instructions.
• Exceptional communication skills. Able to communicate clearly and effectively orally and in writing. Able to prepare clear, accurate and concise correspondence, records, reports and other documents.
Experience in working with Microsoft Office Suite, with advanced proficiency of Microsoft Word and PowerPoint.
Desired Minimum Qualifications, Education and Experience:
A bachelorís degree in English, Communications, or other Liberal Arts or related field is preferred and five years related experience. Demonstrate advanced proficiency in word processing and presentation software and media.
Ability to sit at desk/computer for longer periods of time; ability to reach, stoop, bend, push and pull; must be able to lift approximately 20 lbs.
This is a 12 month full time hourly position. The office is located in the Benedictine Center. The normal working hours are from 8:00 a.m. to 4:30 p.m. Monday thru Friday. Occasionally, additional overtime may occur. Daily attendance at work is required unless the supervisor has approved an absence.
This position description is a general description of the essential job functions. It is not intended to describe all duties someone in this position may perform. All employees of the University of Mary are expected to perform tasks as assigned by management.
Qualified candidates are invited to submit their application, resume and professional references to: Sheyna Stroh, Director of Human Resources, University of Mary, 7500 University Drive, Bismarck, ND 58504; email@example.com.