POSITION TITLE: ASSISTANT VICE PRESIDENT FOR ACADEMIC AFFAIRS
GRADUATE STUDIES, RESEARCH, and TECHNOLOGY
DIVISION: ACADEMIC AFFAIRS
Summary of Position: Assistant Vice President for Graduate Studies, Research, and Technology is responsible to the Vice President for Academic Affairs. This position provides leadership to the Deans and Program Chairs in supporting the Universityís research agenda, and ensuring academic quality and growth of graduate programs. The Assistant Vice President is responsible for facilitating and maintaining data integrity for the university, ensuring alignment of compliance and data policies and practices with university objectives, laws and regulations, and establishes systems to ensure compliance with the university's initiatives and priorities.
The following departments and/or directors report to the Assistant Vice President for Graduate Studies, Research, and Technology: registrar, data manager, information technology (IT), institutional research (IR), and university compliance. The following departments and personnel have an indirect reporting line to the Assistant Vice President: Graduate program directors and chairs; graduate enrollment services; academic grant-funded personnel (PIs/PDs); and the grants, compliance, and budget accountant.
Position Relationship: The Assistant Vice President for Graduate Studies, Research, and Technology reports directly to the Vice President for Academic Affairs and prepares periodic and timely reports for Presidentís Council and the Board of Trustees on a regular basis. Assistant Vice President plays a key role in institutional planning and in advancing and monitoring graduate studies, institutional research and technology in accord with its mission.
Essential Duties and Responsibilities:
• Upholds and promotes the Christian, Catholic, Benedictine mission of the University of Mary, especially as the mission manifests itself in the area of graduate studies, research, compliance and data reporting.
• Promotes the ongoing implementation of Ex Cored Ecclesiae.
• Builds a culture of ready and earnest hospitality within all Academic Affairs units and throughout the university, in accord with Saint Benedictís admonition that all be received as Christ.
• Represent the Vice-President for Academic Affairs, as appropriate, in researching and resolving confidential problems and complaints from students, faculty and other constituencies in Graduate Studies programs when resolution is not achieved at lower levels.
• Work closely with the Vice-President for Academic Affairs on any task required for efficient functioning of the Academic Affairs Office.
• In the absence of the Vice-President for Academic Affairs, act on behalf of the Vice-President for Academic Affairs as necessary to continue the operations of the Office of Academic Affairs.
• Serve as a representative of the Vice-President for Academic Affairs at various functions on campus and in the community.
• Compose and revise policies, procedures, guidelines and other documents that have as their initiating authority the Office of Academic Affairs.
• Interpret and disseminate information related to university policies.
• Oversees the office of the Registrar.
• Provide leadership and guidance for the implementation of the university mission and strategic plan in its graduate programing
• Serve on the following committees (ex officio)
o Deans Council
o Technology Steering Committee
• Chair the following committees or councils (ex officio)
o Institutional Review Board
o Graduate Council
o University Assessment Committee
o Data Standards Committee
• Research accreditation and regulatory policies, procedures and guidelines to assist entities reporting to the Office of Academic Affairs and other community stakeholders.
• With IR personnel, assist academic units undergoing accreditation and program reviews and monitor collection and dissemination of data and self-study reports.
• Provide leadership with IT and IR personnel in the timely and accurate completion of special research projects
• Provides strategic guidance in matters concerning the university's resources. Assists with developing and achieving university wide goals and policies, mission, vision and values, and serves at the direction of the Vice President for Academic Affairs.
• Provides leadership, direction, and operational guidance for technology support, compliance and data management processes for the entire university.
• Pursues and maintains a positive, helpful, constructive attitude and work relationship with the Vice President for Academic Affairs, administration, university faculty and staff, students, the community, and public officials.
• Consults appropriate legal counsel on interpretation and relevance of the local, state, regional and national agencies and organizations regarding matters related to the positionís oversight responsibilities.
• Prepares reports and makes public presentations to the appropriate councils, administration, and to the Board of Trustees, as requested.
• Performs other job related duties as assigned by the Vice President for Academic Affairs or the Executive Vice President.
Terms of the Appointment: This is a full time, 12-month, position. This position holder serves at the pleasure of the university.
Desired Minimum Qualifications, Education and Experience:
• Embody the qualities of integrity, competence, compassion and faith essential to an institution committed to its Catholic identity and the Benedictine legacy and charism of its founders and sponsors, the Benedictine Sisters of Annunciation Monastery.
• Possess a reputation as a respected and respectful leader who is an advocate for the joy and beauty of higher learning.
• Earned terminal degree from an accredited institution.
• Rank of Associate Professor or higher or eligibility for such rank.
• At least 10 years of directly related experience in progressively responsible management positions in education or a related field (including non-profit and governmental), preferably in institutions with a complex multi-unit or multi-site organization.
• Commitment to innovative use of technology.
• Demonstrated knowledge of computerized administrative hardware and software systems and networks; supervision experience in the area of administration information technology highly desirable.
• Interpersonal and communication skills to interact effectively with and present to various constituencies, and to communicate complex compliance, data, reporting, and institutional research related topics.
• Excellent managerial skills and interpersonal skills are required.
• Ability to communicate clearly, effectively, and collegially with the many constituencies whose contributions are required for the success of the university.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the community.
• Reflect, articulate, and promote the mission, vision, and identity of the university, both internally and externally.
• Ability to integrate academic and administrative affairs.
• Sound judgment, integrity, and resourcefulness.
• Ability to handle multiple tasks simultaneously.
• Ability to effectively supervise personnel and complete all associated personnel actions in a timely and accurate manner.
• Ability to work under pressure in a busy office with frequent interruptions and changing priorities.
• Ability to meet deadlines with minimal or no direction.
• Ability to identify and analyze a variety of issues and problems, making recommendations and/or taking action to resolve them.
This position description is a general description of the essential job functions. It is not intended to describe all duties someone in this position may perform